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Privacy policy

Last updated: 12th July 2024.

We’re nice at Park Circus HQ. We’re not going to do anything with the data you supply to us except use it as you would expect. For full details of what we will and won’t do, read on…

1. Purpose of this privacy policy

At Park Circus Group Ltd. (“Park Circus”, “we”, “us” “our”), we are committed to protecting your privacy. This privacy policy gives you information on how we collect and processes your personal data through your use of our websites and (“Website(s)”). It is important that you read this privacy policy together with our Terms of Use and any other policies that may apply to you when using the Website(s).

2. Data controllers

Any personal information provided or to be gathered on this Website is controlled by Park Circus Group Limited, 15 Woodside Crescent, Glasgow, UK G3 7UL and we are responsible for your personal data.

3. Data protection officer and contact details

We have appointed a data protection officer (“DPO”) who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy or our privacy practices, please contact our DPO, Nia Baxter, at: [email protected].

4. What information do we collect? How is it collected? How do we use it?

Personal data, or personal information, means any information about an individual from which that person can be identified.

Below we explain what different kinds of personal data we may collect about you, the different methods used to collect data from and about you, and the purpose we process it for.

  • We collect your name, contact details and relevant information required to process a screening request within ‘Enquire about this film’ and ‘Film enquiry form’. This allows us to process and respond to your query. This data may be passed on to third parties to enable us to do this.
  • We collect your name, email, role, and organisation when signing up to our industry e-newsletter. This enables us to ensure that you’re eligible to receive this and for us to subscribe you to the correct mailing list for your territory. You have the right to withdraw consent to marketing at any time by contacting us.
  • Contact forms and email links: should you choose to contact us using an email link on our Contact Us page, none of the data that you supply will be stored by the Website(s) or be passed to / processed by any of our third-party data processors.
  • Email newsletter: If you choose to join our email newsletter, the email address that you submit to us will be shared with Mailjet (a third-party data processor) who provide us with email marketing services. Your email address will remain within Mailjet’s database for as long as we continue to use Mailjet’s services for email marketing or until you specifically request removal from the list. You can do this at any time by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list.
  • While your email address remains within the Mailjet database, you will receive periodic newsletter-style emails from us.
  • Under data protection law, we must have a specific lawful basis for the processing of your personal data. We rely on several lawful bases for the different activities and purposes described above, as follows: Some processing is necessary for the performance of the contract (i.e., our Terms of Use) between you and us.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal obligation, or if the processing is in the public interest.
  • Sometimes we will process your personal data based on your consent.

5. Disclosure and transfer of your personal data

We may share your personal data with external parties who carry out services on our behalf – for more information on the specific parties, please refer to the section above. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

We may also share your personal data with third parties within a merger or acquisition context, as well as with competent authorities to ensure our compliance with any applicable laws.

Park Circus is a global film distributor, and we may share or transfer your personal data outside of the UK/EU to other offices within our company or with our external third parties who are based in other countries. We ensure that appropriate contractual protections are in place in line with applicable law including appropriate EU/UK standard contractual clauses where necessary. Please contact us if you would like more details about our safeguards for data transfers.

6. Data security

We have in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed.

We also have in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

7. Data retention

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.

8. Your rights

By law, you have a number of rights when it comes to your personal data, and these will depend on the jurisdiction in which you are based. Some of these rights apply generally, while others will only apply in certain circumstances. Further information and advice about your rights can be obtained from the data protection regulator in your country. For all rights, we usually act on requests and provide information free of charge, but, where allowed under the law, we may charge a reasonable fee to cover our administrative costs of providing the information for baseless or excessive/repeated requests, or further copies of the same information. Alternatively, we may be entitled to refuse to act on the request in some circumstances. We’ll try to respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know. Rights for individuals in the UK/EU:

Rights What does this mean?
Right to be informed You have the right to be provided with clear, transparent, and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this privacy policy.
Right of access You can request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Right to rectification This allows you to have your information corrected if its inaccurate or incomplete.
Right to erasure This is also known as the right to be forgotten’ and allows you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. We may not always be able to comply with your request for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Right to restrict processing You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
Right to data portability You have rights to obtain and reuse your personal information for your own purposes across different services.
Right to object to processing You can object to certain types of processing, including processing for direct marketing or where we are relying on our legitimate interests for processing.
Right to lodge a complaint You have the right to lodge a complaint about the way we handle or process your personal information with your national data protection regulator.
Right to withdraw consent If you have given your consent to anything we do with your personal information, you have the right to withdraw your consent at any time (although it does not mean that anything we have done with your personal information with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal information for marketing purposes.


9. Changes to this privacy policy and your duty to inform us of changes

If we decide to change our privacy policy, we will post those changes on this webpage so that you are always aware of what information we collect, how we use it and under what circumstances we disclose it. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

10. Use of Cookies

Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally and users can clear and block cookies on their browser. Our Website(s) uses cookies for security purposes only. You can find out more about the specific cookies we use and manage your preferences through our cookie acknowledgement management solution on our Website(s). This is presented to you when you first visit the site or visit in incognito mode, but you can also change your preferences any time through your browser settings.

11. Third-party links

This Website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy practices. When you leave our Website(s), we encourage you to read the privacy policy of every other website you visit.

12. Children’s privacy

This Website is not intended for children, and we do not knowingly collect data relating to children.